Ever had to sign a contract you couldn't understand? | Image by Hellie Hadfield
Communication: as easy as it seems?
It’s easy to take communication for granted. It seems so natural to many of us.
But imagine, for a moment, you are suddenly dropped somewhere where everyone speaks an alien language — all the signs, information, and applications for assistance are suddenly indecipherable. How would you manage?
At least 17% of New Zealanders speak English as a second language. This means that none of the information around them is in their native tongue.
Access to services should be universal
Now imagine your elderly mother needs medical assistance, but the form she needs to fill in is written in an impossibly tiny font. The words are all squished together, and swimming on the page.
Did you know 1 in 5 Kiwis are blind or partially sighted?
Words matter. How we present them matters too.
Readability is key
And mutilated language can catch out even the most fluent and full-sighted among us.
How about your neighbour, who lost everything in a cyclone and then found that their insurance didn’t cover ‘acts of God’. But because this information was buried in pages and pages of small print, with no margins, at the very end of the policy, they didn’t know?
Or your cousin, who has recently migrated to New Zealand and is trying to correspond with an immigration lawyer. But all the information they are given is written in Elizabethan English?
Or a sleep-deprived young mum, who needs to apply for parental leave pay, but the overly complex website keeps sending her round and round in circles?
This.
Plain language for the win
This is the importance of words, and how they are presented.
This is the importance of plain language.
And the real-world difference it makes.
Get involved
Have you seen a great example of plain language? Or a not-so-great one?
Nominations are open year-round for the People’s Choice categories in the Plain Language Awards.
People’s Choice — Best Plain Language Communication
People’s Choice — Worst Brainstrain Communication
Hellie Hadfield February 1st, 2024
Posted In: Communications
Our newest trustee | Nicola Airey
We’re very excited to welcome Nicola Airey as a trustee for the WriteMark Plain English Awards Trust. Nicola joins current trustees Lynda Harris, Wayne Wright, and Nicola Welby.
With her passion for building meaningful brands, helping them grow through clever marketing, and doing good things for the community along the way, Nicola Airey is a fantastic asset to the team.
She’s worked in a wide range of corporate, government, not for profit and community groups, delivering clever strategies that build business, promote the brand, and positively impact the community. This experience, and her expertise in engaging with stakeholders, nurturing sponsorships, and managing events, will be invaluable.
She’s excited to be joining the Awards team — particularly at a time when clear communication and plain language have never been more important.
‘It is a privilege to be part of the Awards Trust, supporting the improvement of language to improve lives. If we can build the Awards, and more importantly, the profile of the importance of plain language across Aotearoa New Zealand, we can make such a difference. The stories shared by previous award winners of how they have influenced change inspire others. We need more businesses to understand that plain language isn’t a fad. It delivers bottom line benefit and customer experience.’
And Nicola knows what it takes to introduce plain language to an organisation and keep the momentum up. Plain language has always been core to her strategies for communications and customer engagement. At Medical Assurance Society (MAS) she introduced and oversaw a significant programme of work to bring plain language into focus. This effort was recognised when MAS won a number of categories in the 2022 Plain Language Awards.
We’re excited to have Nicola joining us as we take the next steps on our journey to grow the Plain Language Awards.
Welcome, Nicola!
The Plain Language Awards team
Hellie Hadfield December 14th, 2023
Posted In: Communications
Tags: Avocate, Plain Language Awards, Plain Language Awards Team, Trustee, WriteMark Plain English Awards Trust
A fond farewell to our longstanding trustee and chair | Gregory Fortuin
This year we farewell Gregory Fortuin as Chair of the WriteMark Plain English Awards Trust with bucketfuls of gratitude. A staunch supporter of the Awards for years, Gregory has decided it’s time to pass the mantle of Chair on to someone new.
Gregory has always had a passion for making a difference and helping people to transform their lives for the better. A wonderful spokesperson for the Awards on many occasions, Gregory knows how to get straight to the point. Poor communication disadvantages people. Plain language breaks down barriers and makes for a more equitable society.
Gregory continues to serve on many boards and trusts, both in business and in the community. You’ll likely continue to hear him in the media commenting on important issues that affect us all.
We are so grateful for everything Gregory has done for the Plain Language Awards as trustee, chair, plain language advocate and friend. We wish him well on the next part of his journey.
Kia ora Gregory
The Plain Language Awards team
Hellie Hadfield December 14th, 2023
Posted In: Communications
Tags: advocate, WriteMark Plain English Awards Trust
Our much-loved patron | Chloe Wright
We are deeply saddened by the news of Chloe Wright’s passing this weekend. As Patron of the WriteMark Plain English Awards Trust, Chloe was a passionate advocate for plain language and a dear friend.
We are immensely grateful for all that she did to support the work of the Trust. Chloe’s enthusiasm and energy was infectious. She gave much and inspired more.
Kua hinga te tōtara o Te Waonui a Tāne | The tōtara has fallen in the great forest of Tāne (Hear an explanation of this Māori proverb: https://lnkd.in/gF5cVqxJ)
Read about our patron on the Plain Language Awards website https://lnkd.in/g8ZYTZX6 😢
Read the news article on sunlive.co.nz https://lnkd.in/gf5JDUik
Hellie Hadfield September 24th, 2023
Posted In: Communications
Entries are still open! | Image by Hellie Hadfield
It’s down to the wire for entries, with the submission deadline tomorrow at midnight. If you’re still working away on your entry, here are seven top trophy tips to get a great result.
Here’s what the judges said!
- Make sure your submission stands out by using plain language and including visuals as well as words. Don’t just dump a lot of examples on the judges and assume we’ll get it. Rather carefully pick and choose examples and deliberately walk us through them — make the connections for us.
- Write for time-poor scanners who aren’t lawyers (this goes for all documents, but especially the technical ones!).
- Imagine you are in a room while the judges are reading out your entry and your comments, and everyone is looking at you.
- Even if you’re racing to meet the Awards deadline, make sure your entry and your comments are a joy to read. This is the ultimate evidence that you truly write for your reader.
- Push the envelope. Break down people’s assumptions of how your type of document or website ‘should’ look.
- (In the legal category), avoid legal jargon. If there’s a plain English equivalent that won’t jeopardize your legal rigour, use it!
- Really take your time to comment on your entry. If you explain what you’ve done and why you’ve done it, it helps me as a judge to get the bigger picture.
For more top trophy tips, check out our website, or watch our Q&A with Head Judge Simon Hertnon.
Trophy Tips webpage
Trophy Tips Q&A webinar
Entries close tomorrow night, so be quick and enter before they close!
Enter on our website
All the best with your entry!
Hellie Hadfield August 1st, 2023
Posted In: Communications
Your plain language story | Image by Hellie Hadfield
Share your plain language story with us
Here at Plain Language Awards HQ the only thing we love more than all things clear and simple is hearing from you!
So, tell us your plain language story. Upload a short video to our website, solo or grab some friends, and have fun — anything goes! (Well, almost!)
Keep reading for more information. Or jump straight in…
Upload your video
Let us know why plain language is important to you and your work
Have you created a seriously simple document, and want to share your journey? Or do you have a passion for plain language, and want to share the love? Maybe you’re entering the Awards this year, and want to show off your efforts. Or perhaps plain language has had a positive impact on you somehow.
We love hearing your stories, whether you’re bragging about your awesomeness or sharing what drives you. So, whatever your reason for sharing, we want to hear from you.
Here are some thought starters for you
Why did you choose to work through a plain language lens?
And did it create positive results?
Maybe some surprising ones?
Who benefited?
What did you enjoy?
What obstacles did you face?
How did you overcome them?
We’re all in this together, so let’s celebrate each other’s wins, commiserate the fails, and help each other along the way.
Think you can’t? Sure you can…
Not entering the Plain Language Awards this year? No worries! You can still enter a story video.
Camera shy? Don’t love technology? We’ve got you covered. How about a slide show with a voiceover? Or just shooting it on your phone? Head to our website for some more sage advice and a great how-to video by Jonny.
How to make a great video
Thank you for joining us
We truly believe in the power of words for good, and love that you have chosen to join us. So thank you for putting yourself out there, for sharing your story, and for raising the bar for clear communications. We can’t wait to hear your story!
Upload your video
Hellie Hadfield May 9th, 2023
Posted In: Communications
Ready Set Go! | Image by Hellie Hadfield
Newsflash: You can now collaborate on entries! Just hit the ‘manage collaborators’ link at the top of the entry form, and invite colleagues to work with you.
That’s right, we’ve gone live!
Entries are now open for the 2023 Plain Language Awards.
Our virtual postboxes at Awards HQ are waiting to be filled to the brim with your concise reports, clear technical documents, accessible websites, and simple sentences. As always, you can choose from 13 categories, so hop to it!
Short on time? Here are some easy ones…
Have you already transformed something old and gnarly into something clear and shiny? Whether a whole document or website, or merely a troublesome sentence, we’ve got you covered. Check out the Best Plain Language Turnaround and Best Plain Language Sentence Transformation categories.
Documents, plain and simple
The Best Plain Language Document category celebrates beautiful business documents that are clear on purpose and content. Enter yours in the category for public sector or private sector.
Maybe you and your team have been grappling with an annual report, making your end-of-year business story easy for all to absorb. If so, be sure to check out the Best Plain Language Annual Report category.
Or maybe you’ve created a masterful document that banishes legal jargon and uses plain language? If your document covers legal, financial, or compliance topics, check out Best Plain Language Legal Document.
Epic website?
For the technical whizzes and content enthusiasts, why not enter your super easy-to-use website in the Best Plain Language Website category?
Masters of simplification
Are you, or someone in your company, the go-to for simplifying technical topics and communicating with clarity? Then enter a portfolio in the Best Plain Language Technical Communicator.
Maybe an individual or a team in your organisation really stands out as having championed plain language changes? Maybe they’ve run workshops, created some resources, or led organisation-wide initiatives? Sounds like they should be put forward for the Plain Language Champion — Best Individual or Team.
Or, has your organisation taken things a step further, and successfully transformed the writing culture of the workplace? If so, prepare your entry portfolio for the Plain Language Champion — Best Organisation category.
Or nominate someone else
Seen someone else do an awesome job? Maybe your insurance company has a super clear website, or a friendly government agency communicated in a top-notch manner. If so, why not nominate them for People’s Choice — Best Plain Language Communication. They deserve to be celebrated!
If, on the other hand, you have come across some truly diabolical discourse, a real humdinging head-scratcher, why not enter it in People’s Choice — Worst Brainstrain Communication. That way, you’ll help to bring about a positive change.
So what are you waiting for?
The Awards categories have something for everyone and every type of business writing. So what are you waiting for? Get entering!
Enter the 2023 Plain Language Awards
Hellie Hadfield May 1st, 2023
Posted In: 2023 Plain Language Awards, Communications
Tags: clear communication, plain language, Plain Language Awards
Kate Thompson, Tatiana Mes, and Lynda Harris
This Thursday, the Plain Language Association International (PLAIN) is hosting their first webinar of 2023, featuring our very own founding sponsor and two previous Awards winners.
Lynda Harris
Lynda is the CE of Write Limited and is our founding sponsor here at the Plain Language Awards. Having championed plain language principles for over three decades, who better to introduce the New Zealand Plain Language Act that comes into fruition in just a few days’ time? Lynda will also be advocating using words as a force for good in the world.
Kate Thompson
Last year, Kate led her team at thinkstep-anz to victory in the category of Best Plain Language Document — Private Sector. The document, A Life Cycle Assessment of New Zealand Mussels and Oysters, is a great example of a straightforward, easy-to-read paper. And an impressive feat, given it was whittled down from a complex, 135-page technical report. Kate will share why the judges were understandably impressed.
Tatiana Mes
Also in 2022, Tatiana and her team at Mercer (N.Z.) Limited took out top spot for the Best Plain Language Website with www.seatatthetable.co.nz. The judges loved the personality infused into an easy-to-navigate site, while Tatiana emphasised the importance of inclusivity — both in terms of the content and accessibility of the website. She will be talking through the concepts behind this in the webinar.
The webinar promises to be a wonderfully insightful session, and a great place to pick up some tips for entries into this year’s Awards. So, tune in to discover the secrets behind a winner in clear communication!
Find out more, or register for the webinar
Nicola Welby April 18th, 2023
Posted In: Communications
The Plain Language Act is the start of a new era | Photo by DaMoJo on excio.io
Lynda Harris, chief executive of Write Limited and founder of the Plain Language Awards, gave this speech at the online Awards ceremony on 27 October 2022.
Kia ora koutou, welcome plain language friends
Who would have thought that we’d be not only celebrating finalists and winners today, but the birth of a Plain Language Act as well. It feels like a new era. It’s been thrilling to receive so many well wishes from plain language advocates around the world … these include people in government, in healthcare, in the legal and financial sectors, all of whom see New Zealand’s legislation as a model for others to follow.
Unfortunately, those who opposed the bill called it a ‘stupid piece of legislation that doesn’t actually fix anything, And there’s absolutely no evidence that there’s actually a problem.’
There is evidence. Plenty of it.
And because of that, I believe this is a historic moment with so much potential for good. Let me show you why.
First let’s start with the many reasons as to ‘why plain language matters to you and me’. The reasons are the things we talk about often: transparency, access to justice and to the rights we enjoy as people who live here, efficiency, trust, fairness, and many more foundational concepts that we believe make a healthy, happy society.
We don’t tend to notice when these important expectations play out as they should. But we do take notice when they don’t. We quickly tend toward frustration, indignation, perhaps even anger. We might even give up.
The members of the public who nominate documents and websites for the Brainstrain award certainly feel those things. Thinking back over nominations for that dubious award I can recall:
- a frazzled business owner who was deeply frustrated by a COVID-19 leave application form
- a passenger who described their search for information on an airline’s website ‘as going around in circles’
- someone reading a council letter who said ‘I felt a bit ill when I tried to read this impenetrable letter’
- a director trying to update company details on what he called ‘this dreaded website, whose interface is user-unfriendly to an unusual degree’
- a deeply frustrated parent trying to enrol their children in a rural primary school
- a person with a masters degree who angrily said they couldn’t understand a letter from their city council
- a frustrated customer of a major bank who described a letter as unintelligible
- an elderly woman who couldn’t understand an important letter from the hospital
- a student who couldn’t navigate a form for a badly needed loan.
Those who nominated these documents are everyday people, like you and me … consumers, parents, small business owners, ratepayers, travellers, students, patients, and individuals simply trying to get our lives in order. So that’s evidence at a personal level.
But there’s more.
A second set of evidence of the need for plain language is found in the many submissions on the Bill. They came from groups and individuals from every walk of life, some already disadvantaged in one way or another. But the story was always the same … hurt, harm, frustration, barriers, all caused by unclear information. I wish I had time to share some of them with you.
And now let’s look at a third set of evidence. I’m talking about your entries, that came from across the public and private sectors on a vast array of topics, written for audiences representing every aspect of New Zealand society. Every one of you wrote, or rewrote those documents, because you saw evidence that something wasn’t working, or you understood the consequences of not communicating well, and you did something about it. And you did it for others, not for you.
Which brings me back to my comment that the Act has tremendous potential for good, and particularly so through you, who are already plain language advocates.
I see the Act as a giant OPPORTUNITY for all, in neon capital letters. And I suggest that that we can do two things — at least — to make the most of it.
The first is to:
Speak up: in your workplace, step into your reader’s shoes, notice more, find the stories that need to be told. In your private life, be an aware consumer, speak up when information isn’t plain, not only for yourself, but for those who feel the fault in comprehension is theirs, when we know that it’s not.
And the second is to:
User-test: Be an agent for change by getting proof of what’s not working. You won’t know what people understand or don’t understand from your messages if you don’t ask them. And you won’t know their emotional reaction either. You’ll be amazed at what people tell you if they are given a chance.
I recall some user-testing we did for a law firm years ago. The senior team didn’t believe a communication problem existed because no one complained. The frank and somewhat shocking feedback from the user-test group led the team to humbly conclude ‘silence doesn’t mean satisfaction’.
And so to end, may I suggest that you, who know the power of plain language, use this new Act as the wind beneath your wings. Allow it to be a triumph for democracy, and a catalyst to achieve all those things we mentioned at the start — equity, inclusion, transparency, and above all, clarity in the documents that we all need to live our lives well.
And congratulations to all our winners, finalists, and entrants celebrated here today.
Lynda Harris October 27th, 2022
Posted In: 2022 Plain Language Awards, 2022 Plain Language Awards ceremony, Story theme
Tags: advocate, Brainstrain, clear communication, People's Choice, plain language, Plain Language Act, Social good
Good, better, best: it's over to the judges to decide | Photo by Canstock
Thanks to all who entered this year’s Awards! After a flurry of last-minute entries, we have handed everything over to our intrepid judging team. All 36 of them!
This year a third of the judges are from New Zealand and the rest are from the US, UK, Australia, and Europe. All are accomplished plain language experts and strong advocates for Ernest Gowers’ advice: ‘Be short, be simple, be human’.
How do our expert independent judges pick their winners? It’s a big job so we thought you’d like to know a bit more about it.
First up, shortlisting
First, our judges read over each entry, carefully checking against the plain language criteria. Then they vote on their shortlist. This all happens independently in the Submittable system, which allows ‘thumbs-up, thumbs-down’ voting.
Next, reviewing
Next, judges do a detailed review of all entries, writing comments for each of the assessment criteria. Each panel works hard to make sure feedback is balanced, fair, and helpful. The goal at this stage is to recognise and affirm great writing and to help entrants do even better by making suggestions and giving examples for improvement.
We know that entrants really value the expert feedback. For some, it’s the best aspect of entering! Submittable calculates scores for each of the criteria and averages them across the judging panel to help the panel agree on a few contenders for the category awards.
Last, picking the finalists and winners
Now the judges deliberate as a team to pick their finalists and winners — quite a logistics exercise with judges living all over the globe! The deliberation stage can involve lots of lively debate, especially when many entries are of a very high standard!
When judges need to choose between two excellent entries, it usually comes down to impact. Entries where the work has made the greatest positive impact will usually triumph.
When all is agreed, lead judges review the written comments for all shortlisted entries to make extra sure that the comments are clear and helpful.
So if you entered this year, good luck! Regardless of the outcome, you’ve done a good thing and your users are thanking you! (A trophy is good too of course!)
How the judging process works
Judges for the 2022 Plain Language Awards
Lynda Harris August 16th, 2022
Posted In: 2022 Plain Language Awards, Judges, Shortlists
Tags: clear communication, judges, plain language, Plain Language Awards
